Platform Capabilities
Features Built for Every User
Select your role to explore every current and upcoming capability in detail.
🏫Schools & Institutions
Run Your Entire School on One Platform
From first application to final report card — admissions, academics, fees, communication, attendance, and student life. Fully integrated, audit-ready, and works offline.
287+
Institutions running on VitalSchools
Live Now — 23 features
Core
📋
Admissions & Enrollment
Full intake lifecycle — from first inquiry to confirmed enrollment.
- ✓Unlimited configurable intake cycles & periods
- ✓Custom application forms with conditional fields
- ✓Document collection & secure cloud storage
- ✓Automated screening rubrics & multi-reviewer scoring
- ✓Interview scheduling, slot management & SMS reminders
- ✓Digital offer letters with expiry & acceptance tracking
- ✓Waitlist management & conditional offers
- ✓Enrollment confirmation & student record creation
Core
📚
Academic Management
Comprehensive academics for every class, subject, and term.
- ✓Subject catalog with class-stream mapping
- ✓Timetable builder with teacher & room assignment
- ✓Marks entry per subject, per student, per term
- ✓Weighted grading with configurable pass-mark scales
- ✓Automatic report card generation (PDF)
- ✓National results upload (PLE, UCE, UACE)
- ✓Teacher lesson planning & scheme-of-work tools
- ✓Subject-level academic performance analytics
Core
💳
Fee & Finance
Flexible billing, multi-channel payments, payroll, and full reconciliation.
- ✓Per-term, per-student, per-class fee structures
- ✓Automated invoicing with payment-due reminders
- ✓MTN MoMo, Airtel Money, bank transfer & School Pay
- ✓Bursary, scholarship & fee-waiver management
- ✓Payment reconciliation dashboards & audit logs
- ✓Partial payments & instalment plan support
- ✓Staff payroll, advances & deduction tracking
- ✓Financial summary & arrears reports
New
💬
Communication Hub
Reach every stakeholder across SMS, WhatsApp, and email.
- ✓Bulk SMS broadcast to any audience segment
- ✓WhatsApp messaging via Twilio integration
- ✓Email campaigns & transactional notifications
- ✓Targeted groups: class, year, payment status, role
- ✓Per-user notification channel preferences
- ✓Real-time in-app notification feed with read receipts
- ✓Delivery tracking & failed-send retry
- ✓Scheduled send & message templates library
📅
Attendance & Timetable
Daily tracking per class and subject, with automated parent alerts.
- ✓Per-class and per-subject attendance marking
- ✓Automated absentee SMS/WhatsApp alert to parents
- ✓Term calendar, holiday & event management
- ✓Timetable builder with teacher & room assignment
- ✓Substitute teacher assignment on absence
- ✓Attendance rate trends & chronic-absentee reports
- ✓Late-arrival & early-departure tracking
📊
Analytics & Reports
Dashboards across admissions, finance, academics, and operations.
- ✓Enrollment pipeline & yield analytics
- ✓Fee collection, outstanding balances & arrears
- ✓Academic performance by class, subject & student
- ✓Attendance rate trends & chronic-absentee list
- ✓Staff payroll summary & deduction breakdown
- ✓Gender, level & demographics breakdowns
- ✓Downloadable Excel & PDF exports
- ✓Custom date-range & multi-campus filtering
New
🏡
Student Life Modules
Library, hostel, transport, and the nurse sick bay — all linked to student records.
- ✓Library: catalogue, borrowing, renewals, fines & overdue alerts
- ✓Hostel: room allocation, bed management & occupancy reports
- ✓Transport: routes, vehicles, driver & student assignment
- ✓Health / Sick Bay: visits, complaint, diagnosis & vitals
- ✓Medical records: blood type, allergies, medications & insurance
- ✓Sick bay outcomes: treated, referred, sent home, hospitalised
- ✓Follow-up scheduling & referral notes
🔐
Compliance & Security
Governance, multi-tenant isolation, and offline resilience built in.
- ✓Full audit trail for every action (tamper-evident)
- ✓GDPR-ready consent receipts per applicant
- ✓Role-based access control — granular permissions
- ✓Multi-tenant data isolation between schools
- ✓Offline PWA — continue working on poor connectivity
- ✓Data auto-sync when connection is restored
- ✓SSO integration (SAML / OAuth) on Enterprise tier
- ✓SLA 99.9% uptime guarantee (Enterprise)
New
🗓️
Exam Scheduling
Centralised exam timetable management across all classes and subjects.
- ✓Exam session builder: date, room, invigilator, duration
- ✓Conflict detection — no student sits two exams simultaneously
- ✓Separate national & school-based exam calendars
- ✓Venue capacity and seat mapping
- ✓Automated exam-slip generation per student (PDF)
- ✓Clash-free room allocation algorithm
- ✓Results upload: PLE, UCE, UACE national formats
- ✓Exam timetable publish & stakeholder notification
New
📝
Lesson Planning
Structured lesson plan editor linked to the timetable and scheme of work.
- ✓Block-based lesson plan editor (objectives, activities, resources)
- ✓Scheme-of-work builder per subject per term
- ✓Link lesson plans to timetable slots
- ✓Competency & learning outcome tagging
- ✓HOD review & approval workflow
- ✓Lesson plan library — reuse across terms
- ✓Progress tracker: planned vs delivered lessons
- ✓Print-ready lesson plan PDF
New
⚠️
Student Discipline
Structured disciplinary records, hearing workflows, and parent notifications.
- ✓Incident report logging with category & severity
- ✓Disciplinary committee assignment & hearing scheduling
- ✓Evidence attachment (photos, written statements)
- ✓Sanctions tracking: detention, suspension, expulsion
- ✓Parent notification on every recorded incident
- ✓Student disciplinary history & repeat-offence detection
- ✓Remediation plan & follow-up scheduling
- ✓Export for regulatory reporting
New
🤝
Parent-Teacher Meetings
End-to-end PTM scheduling from school setup to parent booking.
- ✓School defines PTM session dates & teacher slots
- ✓Parents self-book time slots via portal or WhatsApp
- ✓SMS / email / WhatsApp reminders to both parties
- ✓Virtual meeting link generation (Google Meet / Zoom)
- ✓Notes & action items recorded per meeting
- ✓Missed appointment rescheduling workflow
- ✓PTM attendance rate reporting
- ✓Per-student meeting history archive
New
🛡️
GDPR & Data Privacy
Full data rights management — deletion, export, and consent audit.
- ✓Self-service account deletion request from settings
- ✓Personal data export (JSON / PDF) on demand
- ✓Consent receipt history & withdrawal
- ✓Data retention schedule per data category
- ✓Right-to-rectification: bulk data correction request
- ✓DPO dashboard for processing requests with SLA
- ✓Anonymisation on deletion (retains analytics)
- ✓Cross-border transfer controls (EU/UK/EA)
New
🪪
Smart ID Card System
NFC/QR smart cards integrated with wallets, canteen, library, attendance, and all school modules — PIN-secured with ID template designer.
- ✓Smart card linked to student wallet — tap-to-pay at canteen & tuck shop
- ✓PIN-secured transactions with auto-lockout after 3 failed attempts
- ✓NFC/QR tap for attendance marking at classroom entry
- ✓Library self-checkout & return via card scan
- ✓Hostel door access logging with card tap-in/tap-out
- ✓Exam hall entry verification via smart card
- ✓Club & activity check-in with card scan
- ✓ID Template Designer — 4 professional layouts: Classic, Modern, School Spirit, Minimal
- ✓Custom school colours, logo, motto & branding on every card
- ✓Visitor ID passes auto-generated on gate sign-in (same template)
- ✓Bulk print-ready ID cards (CR80 credit-card size, @media print)
- ✓Lost card instant-freeze & re-issue with PIN reset
- ✓Staff smart cards with role-based access level
New
📦
School Requirements & Checklists
Define and track required items per student category — for new intakes, trips, exams, and more.
- ✓Requirement sets per category: New Student, Class Trip, Exam, Boarding, etc.
- ✓Per-item type: document, fee, physical item, consent, medical clearance
- ✓Assign requirements to specific classes, streams, or year groups
- ✓Student / parent checklist view with completion tracking
- ✓Automated reminders for missing items before deadlines
- ✓Admin completion dashboard: % ready per category
- ✓Block trip/exam access for students with unmet requirements
- ✓Export unfulfilled requirements per student as PDF
New
🏦
Exam Question Bank
Build and manage a reusable question library for internal exams and assessments.
- ✓Question types: MCQ, short answer, essay, fill-in-the-blank, true/false
- ✓Tag questions by subject, topic, difficulty, and learning objective
- ✓Auto-generate exam papers from bank with balanced difficulty distribution
- ✓Mark scheme & answer key stored per question
- ✓Question usage history — avoid repeating recent questions
- ✓Import questions from CSV / Word / past paper PDF
- ✓HOD-curated question approval workflow
- ✓Question bank analytics: most-used, failure-rate per question
New
🏆
Clubs & Extracurricular Activities
Manage school clubs, let students self-enroll, and track participation.
- ✓Create and configure clubs: name, patron, meeting day/time, capacity
- ✓Student self-enrolment via student portal with approval workflow
- ✓Member roster, attendance, and activity log per club
- ✓Club leadership roles: chairperson, secretary, treasurer
- ✓Club budget allocation and expenditure tracking
- ✓Event scheduling linked to school calendar
- ✓Achievement badges & certificates for active members
- ✓Club report: membership trend, attendance %, activities completed
New
🍽️
Canteen & Cafeteria Management
Digital menu, cashless ordering, and daily meal tracking linked to student smart card wallets.
- ✓Daily menu builder with nutritional info & pricing per item
- ✓Cashless ordering via smart card tap or student wallet QR scan
- ✓Pre-order meals in advance to reduce queues
- ✓Dietary restriction flags per student (allergies, vegetarian, halal)
- ✓Daily meal attendance & serving count tracking
- ✓Revenue reports: top-selling items, daily/weekly totals
- ✓Low-stock alerts for canteen supplies
- ✓Subsidy & bursary meal allocation management
New
🚪
Visitor & Gate Management
Log all visitors, issue branded ID passes, and ensure campus security in real time.
- ✓Visitor sign-in with ID capture (national ID, passport, etc.)
- ✓Branded visitor ID pass auto-generated on sign-in (school template)
- ✓Pass code printed on arrival — unique 8-char code per visit
- ✓Host notification (SMS) when visitor checks in
- ✓Expected visitor pre-registration by staff or parent
- ✓Visitor purpose & destination logging
- ✓Gate log with entry & exit timestamps — still-inside count
- ✓Blacklist management with blocked-access enforcement
- ✓Daily / weekly visitor report for security records
New
🗃️
Assets & Inventory Management
Track school assets, equipment, and consumable stock across all departments.
- ✓Asset register: name, category, serial number, location, value
- ✓Barcode / QR label generation for every asset
- ✓Check-out / check-in workflow for shared equipment
- ✓Maintenance schedule, service history & completion tracking
- ✓Consumables stock tracker with low-stock alerts
- ✓Stock transactions: received, issued, adjusted, returned, disposed
- ✓Asset depreciation & insurance value tracking
- ✓Damaged / lost asset incident reporting & resolution
New
🎓
Alumni Management
Stay connected with graduates — track career paths, donations, and mentorships.
- ✓Alumni profile with graduation year, cohort, employer, university
- ✓Alumni directory with name, cohort, current employer & location
- ✓Mentorship programme: alumni mentor current students (PENDING → ACTIVE)
- ✓Donation tracking with anonymous giving option
- ✓Bulk communication: newsletters, event invites, job postings
- ✓Analytics: alumni count by graduation year, total donations, mentor count
- ✓Event RSVP for reunions and homecoming days
- ✓LinkedIn integration & career milestone self-update
New
🏆
Scholarship Management
Partner with sponsor organisations, manage quotas, and reconcile disbursements.
- ✓Accept scholarship program partnerships from sponsor organisations
- ✓Per-school quota allocation per program with coverage rules
- ✓Receive and review student scholarship applications
- ✓Shortlist, interview, and recommend awardees
- ✓Disbursement tracking: funds allocated to specific invoice line items
- ✓Sponsor disbursement reconciliation against fee invoices
- ✓Fee waiver management linked to scholarship awards
- ✓Scholarship reporting: coverage per student, per term, per sponsor
New
🧾
Fee Schedules & Invoice Management
Versioned fee structures, automated invoice generation, and multi-payer allocation.
- ✓Versioned fee schedules per academic year and term
- ✓Fee items by category: tuition, boarding, transport, meals, exam, etc.
- ✓Automated invoice generation per student per term
- ✓Multi-payer allocation: scholarship sponsor + guardian + student
- ✓Payment allocation tracking: amount, method, reference, date
- ✓Invoice status lifecycle: Draft → Issued → Partially Paid → Paid → Overdue
- ✓Fee waiver workflow with reason and approval trail
- ✓Invoice reconciliation and outstanding balances report
On the Roadmap — 3 upcoming features
Q3 2026
📡
Real-time Live DashboardsComing Soon
Dashboard widgets that update live as data changes — no page refresh needed.
- ◇Live fee collection counter (payments update instantly)
- ◇Real-time enrollment pipeline funnel
- ◇Live attendance status per class as roll is marked
- ◇Active users & concurrent sessions indicator
- ◇Live notification & alert feed on dashboard
- ◇WebSocket-powered — reconnects on network drop
- ◇Configurable widget layout per admin preference
- ◇Multi-campus live aggregation
Q3 2026
🔔
Web Push NotificationsComing Soon
Native browser & mobile push alerts — even when the portal is closed.
- ◇One-click opt-in for desktop & mobile push
- ◇Push alerts for fee reminders, results, announcements
- ◇Absentee alerts delivered instantly to parent devices
- ◇Offer letter & application status pushes
- ◇Configurable per-topic opt-in/opt-out
- ◇Silent vs alerting push (badge vs sound)
- ◇Works on Android Chrome, iOS Safari (PWA installed)
- ◇Delivery analytics: sent, delivered, clicked
Q3 2026
📴
Offline Mode & PWAComing Soon
Install VitalSchools as an app; keep working when the internet drops.
- ◇Installable PWA on Android, iOS, and desktop
- ◇Custom branded offline page with last-sync status
- ◇Cache-first strategy for dashboard & student lists
- ◇Attendance marking queued offline, syncs on reconnect
- ◇Offline grade entry with conflict-free sync
- ◇Background sync via Service Worker
- ◇Push notification support on installed PWA
- ◇Update prompts when new version is deployed
Ready to get started?
Join 287+ institutions already on VitalSchools
Every feature above is available today — pick the plan that fits your team.