Transparent pricing
Simple pricing for every institution
Every plan includes the full VitalSchools platform — admissions, academics, fees, communication, and student life. The student portal is always free.
For students & learners
Platform access is 100% free
Create a profile, store documents, track applications, and only pay the institution's application fee when you apply.
For learning institutions
Scaled plans, one platform
Pre-primary · Primary · Secondary (O-Level & A-Level) · Colleges · Universities
Starter
For small institutions
UGX 250k
per month
Up to 500 students
Included
- ✓Admissions & enrollment management
- ✓Application form builder
- ✓Document collection & storage
- ✓Student profiles & records
- ✓Academic: classes, subjects, report cards
- ✓Basic fee management & invoicing
- ✓Email & SMS notifications
- ✓Basic analytics dashboard
- ✓Offer letter generation
- ✓Single campus support
- ✓Email support
Not included
- —Payment integration (mobile money / bank)
- —WhatsApp notifications
- —Timetable builder
- —Library / hostel / transport modules
- —Payroll management
- —Multi-campus support
Most Popular
Professional
For growing institutions
UGX 550k
per month
Up to 2,000 students
Included
- ✓Everything in Starter, plus:
- ✓Integrated payment processing (MTN, Airtel, bank)
- ✓Payment reconciliation & tracking
- ✓SMS, WhatsApp & Email notifications
- ✓Timetable builder with conflict detection
- ✓Attendance tracking (class & subject)
- ✓Library management module
- ✓Hostel & transport modules
- ✓Health / sick bay module
- ✓Payroll management
- ✓Central exams results (PLE, UCE, UACE)
- ✓Multi-campus support (up to 3)
- ✓Advanced analytics & reports
- ✓Priority email support
Not included
- —API access
- —White-label branding
- —Dedicated account manager
Enterprise
For large & multi-campus institutions
UGX 950k
per month
Unlimited students & campuses
Included
- ✓Everything in Professional, plus:
- ✓Unlimited campuses
- ✓API access for integrations
- ✓White-label branding options
- ✓Custom workflow automation
- ✓Advanced role & permissions management
- ✓Bulk operations & data imports
- ✓Custom report builder
- ✓SSO integration (SAML, OAuth)
- ✓Offline PWA for low-connectivity areas
- ✓Dedicated account manager
- ✓Priority phone & email support
- ✓Training & onboarding sessions
- ✓SLA guarantee (99.9% uptime)
For agents & BPOs
Earn commissions processing applications
Independent agents and BPO agencies can process applications on behalf of students and earn commissions.
Agent · Individual
For independent agents
UGX 150k
per month
Included
- ✓Process up to 200 applications/month
- ✓Work queue management
- ✓Document verification tools
- ✓Commission tracking dashboard
- ✓Automated commission payouts
- ✓Performance analytics
- ✓Email support
Agent · BPO Agency
For processing agencies
UGX 650k
per month
Included
- ✓Unlimited applications processing
- ✓Multi-agent team management
- ✓Advanced work queue & assignments
- ✓SLA monitoring & compliance
- ✓Automated commission distribution
- ✓White-label client portal
- ✓Custom commission structures
- ✓API access for automation
- ✓Dedicated account manager
- ✓Priority support
For education authorities
Centralised placement, policy, and oversight
For boards and authorities coordinating admissions, policies, and compliance across many institutions.
✓Joint placement algorithms
✓Regional quota management
✓Policy enforcement
✓Appeals handling
✓Multi-institution oversight
✓Compliance monitoring
✓Custom workflows
✓Advanced analytics
Custom pricing
Tailored to your institution count, student volume, and specific requirements.
Contact SalesIncluded in every plan
The essentials come standard
Security, mobile responsiveness, exports, and audit trails ship with every tier.
Secure infrastructure
99.9% uptime target, encrypted storage, daily backups.
Mobile responsive
Optimised for desktop, tablet, and low-bandwidth mobile.
Regular updates
New features and improvements shipped every month.
Data export
Export your data anytime in CSV, Excel, or PDF.
Role-based access
Granular permissions scoped by tenant and role.
Audit trails
Append-only activity logs for compliance and security.
Pricing FAQ
Common questions
Need more detail? Reach out and sales will help you pick the right fit.
Do students pay for the platform?
No. Students access the platform 100% free. They only pay application fees when submitting applications to institutions.
Can I change plans later?
Yes, you can upgrade or downgrade your plan anytime. Changes take effect at the start of your next billing cycle.
What happens if I exceed my application limit?
You will be notified when you reach 80% of your limit. You can upgrade your plan or pay per-application overage fees.
Is there a setup fee?
No setup fees. All plans include free onboarding and migration assistance.
What payment methods do you accept?
We accept bank transfers, mobile money (MTN, Airtel), and credit/debit cards (Visa, Mastercard).
Can I get a discount for multiple institutions?
Yes — contact our sales team for multi-institution and group discounts.
Ready to get started?
Transform your admissions process today
Join hundreds of institutions already streamlining admissions, academics, and fees with VitalSchools.